6 Time-Saving Scheduling Tools Recommended by Fellow Nonprofits

Scheduling a meeting shouldn’t be hard. But all too often, it feels like:


The back-and-forth is enough to suck your soul dry.

Thankfully, there are apps to improve the process. I’ve used a few of these myself, and recently asked fellow nonprofit professionals which apps they use to book appointments, office hours and team meetings.

This is their short list.

Here are some questions and features to consider as you evaluate which app might make life easier for you:

  • Does it require users to sign up or sign in?
  • Does it work across a range of popular calendar apps or just one?
  • Does it allow contacts to book directly on your calendar or request a booking time?
  • Does it send reminders?
  • Will it allow you to show “office hours”?
  • Does it have a polling or voting feature to help determine best time for groups?
  • Can you get your own customized booking URL to offer contacts?
  • Does the app allow you to create custom questions that people can use to sign up to meet with you?
  • Is there a mobile app?
  • Is there a browser extension?

Create a poll with meeting times. Invite people to vote. Choose the best group meeting time.

Schedule one-on-ones, groups, share availability, team scheduling.

You can book me
Share your availability and let contacts book straight into your calendar.

Self-book appointments, pay online and reschedule with a click.

Coordinate team meetings right from Google Calendar.

Automated scheduling for Outlook and Google Calendars.

Use an app that’s not on this list? Make this post better – share your experiences with scheduling tools, for better or worse, in the comments section.

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Author: Kerri Karvetski, Online Campaigns and Social Media Adviser

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  • Gnosis Media Group

    All great tools, Kivi. One important key to nonprofit management (it also applies to business management in general) is efficiency. If the labor and resources spent on productivity exceeds the return on that productivity, your nonprofit needs to take a hard look at creating efficiencies.

    In our experience helping nonprofits, having the right tech tools (not necessarily more tools) is essential to increasing efficiency. Sometimes increasing fundraising margins is not about how much technology you have but about having the right tools for your organization.

    For example, research shows that many nonprofits will raise more overall with an SMS donation program in their marketing mix than they will without one. Text-to-donate is one area that is experiencing an increase in clickthrough and conversion rates, as more and more people transition to mobile-first. Check out this helpful infographic: http://www.gmg.cm/blog/do-sms-donations-work