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This blog is all about do-it-yourself nonprofit communications and marketing. I love helping small and medium-sized nonprofits communicate more effectively with their members, donors, volunteers and other supporters, so that together, we can all make the world a better place. I do that as a blogger, trainer, speaker, coach and consultant.

I believe that even the smallest nonprofit staffs with the most modest budgets can achieve tremendous results through savvy marketing and communications. I hope this blog and my online marketing training and other resources encourage you to do just that, while helping you grow personally as a nonprofit marketer and communications professional.

Please comment on posts and feel free to contact me with your questions and comments. You can also learn more about hiring me to speak at your conference or workshop and to assist you as a coach or consultant.


Check out my calendar of events for upcoming webinars, live broadcasts of Magic Keys Radio, online office hours, and more.

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The Making of “Do More Than Cross Your Fingers”

Posted by Kivi Leroux Miller on Sep 2, 2009 in Advocacy, Messages and Tag Lines, Nonprofit Marketing Strategy, Online Marketing

The American Red Cross wants every household to do three things: to build an emergency kit, to create a communication and evacuation plan, and to be informed about the disasters that are common in their communities. Fair enough, but how are they going to make it happen? By working the basics of a good marketing strategy: Defining their audience, creating a message that resonates with that audience, and delivering the message through channels their audience already trusts and uses.

Yesterday I spoke with Mark Ferguson, who manages the “Do More than Cross Your Fingers” campaign and other corporate partnerships for the American Red Cross. He shared some of the back story behind what you’ll see at www.redcross.org/domore, which officially launched yesterday.

Defining the Audience: Moms with Kids at Home

Mark says that historical research and experience shows that moms with kids under 18 living at home are especially receptive to messages about disaster preparedness. No surprise there — if anyone is going to care about the nest and the babies in it, it’s mom. But some recent research also shows that 82% of moms say they drive household purchases. So if you are trying to get a family to organize a disaster preparedness kit that will most likely require some purchases, reaching out to the people who decide what to buy makes sense.

Creating the Message: Testing the Campaign Slogan

But what do you say to a busy mom to get her to make this a priority?

Mark says that it was important for the Red Cross to come up with a message that spoke to moms but that also had broader appeal to the American public at large. Even if moms were the target, the message needed to be appropriate for a much wider audience as well.

It was also important, says Mark, for the message to start from where people are now and to help them move forward with their family disaster planning, regardless of how much they may have already done. Through their research, they knew that about 80% of families had taken one of the three key steps (getting a kit, making a plan, or staying informed) and this campaign was about moving them to take another.

To come up with the right message, the Red Cross hired the firm Catchword Branding which specializes in naming. They provided 1,000 possible slogans to the Red Cross, many of which were simple variations on one idea. Using a cross-functional team (marketing, development, disaster preparedness, field staff, etc.), the Red Cross whittled the list down to the best five. Those five were then tested through an online survey with Harris Interactive to find which one resonated best both with moms and with the public at large.

Of the five options, says Mark, one was in the form of a question and one played on the “heroes” theme that the Red Cross has used successfully before. Another one was deemed too snarky or too clever (survey respondents said it just didn’t sound like the Red Cross). The chosen theme, Do More Than Cross Your Fingers, stood out among the five with both moms and the public at large. “It was fresh,” says Mark, “but not in any way offensive.”

I think the message works for two reasons. First, it meets the stated goal of starting where most people really are, which is crossing our fingers. Second, it urges us to take action, to “Do More” and not so subtly points out that finger crossing is not really a valid approach, but without being pushy or preachy about it.

Delivering the Message: Going Where Moms Are and Using Voices They Trust

With a message in hand, the next decision was how to get it out to moms. “We know that moms are really active online,” says Mark, quoting a Nielsen survey this year that said that 20% of the active online population are moms aged 25-54 with at least one child living at home. Thus the campaign centers on redcross.org/domore and all of the other online and offline tactics will point back to that page.

The Red Cross also wanted to emphasize that each family is different and so what’s in their emergency kits should be different too. Thus one of the key components of the website is a game called Prepare 4 that helps you build your own personalized kit.

“One of the goals is to make disaster preparedness simple and interesting,” says Mark, “Not just a brochure or ho-hum shopping list. We wanted something interactive and friendly.” During the game, you answer questions that help you build a kit that’s customized for your family, right down to including something fun for the kids to do while the power is out. At the end of the game, your list of items in emailed to you so that you can go gather up the items from around your house and go shopping for what’s missing.

You can also share what you are including in your personal kit with others in the My Kit section, as spokesperson Jamie Lee Curtis has done on the site via video. The selection of Curtis as the spokesperson is another move that connects well with moms.

The Red Cross’s social media maven Wendy Harman has been reaching out to  Mommy Bloggers (one of the biggest forces within the blogosphere) who have blogged about disaster preparedness before. They are also pursuing coverage in traditional print magazines focused on women and parenting. Cause marketing partnerships with Clorox (a brand many moms use daily) and FedEx (many moms also run small businesses and FedEx is already reaching out to NASCAR moms with the preparedness message) round out the campaign channels. FedEx is distributing disaster preparedness brochures and Clorox is sponsoring a radio media tour.

Measuring Results

Mark says that the Red Cross will use its annual fall survey with Harris Interactive on how well prepared American households are for a disaster to help measure the effectiveness of the campaign, including a survey later this month. They’ll compare those figures to a baseline survey completed in August.

No matter how big or how small your nonprofit may be, going through these basic steps in creating your strategy is always a smart approach. Just like with disaster preparedness, you have to do more than cross your fingers with nonprofit marketing too!

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The First 100 Hours – Turning Media Spikes into Fundraising Leads

On Tuesday, August 4, Alia McKee of Sea Change Strategies and Kevin Gottesman of Gott Advertising will present a webinar for us called Beyond Viral: Building Your Email List through Paid Marketing. If you are wondering how the leading nonprofits in U.S. expand to their email prospect lists to hundreds of thousands of people, Alia and Kevin will let you in on how it’s done.

I asked Alia to share some of her lessons learned about capitalizing on media coverage. Just how do you turn those viewers and readers into members of your mailing list? Read on, and register for the webinar.  Here’s Alia . . .

Growing an email list is a crucial element for nonprofits to build their movements, cross-promote their social media, and raise more money. Every email list member is a prospective activist, volunteer, donor, and sneezer – someone who can help spread the word on your behalf.

Typically, any surge in media attention, regardless of subject matter, causes a surge in related web traffic.  So for instance, when your organizations’ report on Iraqi refugees launches, you can expect two things to happen:

  • More people will visit your website;
  • More people will search on Internet search terms such as “Iraqi refugees,” “Iraq war refugees,” “Iraqi resettlement,” etc.

Generally, both of these secondary effects of media coverage are short-lived. Unless the report really takes off, the media coverage will peak within 3 or 4 days.

Our experience is that as the media dies down, so will the traffic.  The challenge therefore, is to use the window of opportunity – roughly 100 hours –  created by the earned media spike to convert as many visitors as possible to list membership – which is the gateway to participation with your organization.

The current industry-standard best practices for doing this would include:

  • Amplification of traffic via blogs, Twitter and online PR. Online coverage leads to more traffic to your site than more traditional PR.  The best way to amplify traffic is develop one or two clear calls to action and ask bloggers, tweeters, etc. to repeat them.
  • Capture and divert Google searchers via customized search ads related to the media activity.   For 100 hours (give or take) search activity will surge on a wide range of plain English variations of “your media topic here.” While organic search may get visitors to one page or another on your site, the only way to get searchers directly to the landing page is via paid search ads. Maximize those Google grants – or if you don’t have one – consider an expenditure and track your return.   In most cases we’re talking hundreds, not thousands, of dollars.
  • Launch concomitant online paid media. In an ideal world, the report release would be accompanied by a flight of online ads.  As with search, one could expect click-     through rates to be much higher in the 100-hour media coverage window.
  • Devote significant home page real estate to diverting traffic to a landing page related to the issue in the media spotlight. For 100 hours, the top home page priority should be getting traffic to the conversion landing page.
  • Develop a landing page that makes a very brief yet compelling case for signing on  — by offering a free benefit or calling them to action.  The quality of the landing page will be the single largest determinant in converting media coverage into traffic into names on the email list.

The following is an excerpt from the Marketing Sherpa Landing Page Handbook, considered the bible in the field:

“We suspect some marketers truly believe that if their outbound campaign is good enough, the creative will pre-sell prospects on the offer no matter how lame the landing page is. In other words, many marketers think the outbound campaign is doing the heavy lifting, and the landing page exists simply as a passive collection cup for all the sales or leads generated by the campaign.

The exact opposite is generally true.”

General guidelines for a good landing page are well-documented and include:

  • Suppression of global navigation
  • Minimal choices
  • Collection only of information viewed as appropriate by the visitor

Conclusion

Many organizations fail to maximize the 100 hours of PR opportunity in converting traffic to leads.

It is critical that your organization work across the “departmental divide”  – meaning communications, marketing, programs, advocacy, and fundraising work together to anticipate media spikes and create integrated marketing plans to convert those spikes into real live leads.

It’s Kivi again . . . pretty good stuff, eh? Join us on August 4 for more in-depth advice like this, along with real examples from Alia’s and Kevin’s work.



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What Can Nonprofit Marketers Learn from the Election?

      

Photo by Tanya Ryno on Flickr

UPDATE: I’ve added two new articles to this post at the bottom.

In my various online marketing trainings this year, I’ve been saying that within six months, somebody from the Obama campaign will write a book about how they used texting and social media to build the campaign into something the likes of which we’ve never seen before. Just as the nonprofit sector learned all kinds of lessons about online fundraising from Howard Dean in 2004, so will we reap similar lessons from the 2008 campaign.

But until those books are written and interviews given, let’s look at what we’ve gleaned so far.

A linguistic analysis of the Obama and McCain websites by 7 Billion People found that they were preaching to the choir and missing opportunities to win independents over. They say: ”McCain’s site talks about risk avoidance, “trusting your gut”, and is organized very procedurally driving visitors down specific messaging and paths. Obama’s website focuses on hope and change, speaking to people that prefer to be thought of as a group, driving consensus. His site also offers a more varied set of navigation paths, emphasizing choice.” The sites feel good to the base, but do little to move new people in their direction. 

Makes me wonder, how many nonprofit websites are giving their existing supporters what they need, but also answering questions that skeptics may have?

Jeff Brooks at Donor Power Blog has some questions for you if you are wondering how your nonprofit can learn from the Obama campaign’s fundraising successes:

“Is your organization a Barack Obama? Are you unlike all the others, or are you one of several similar organizations — distinguishable only by experts and insiders?

Is there urgency built in to everything you say?

Do you have the ability to reach out, grab people by the heart and actually make them feel differently from how they felt before they encountered you?

Are you fighting an enemy? (It needn’t be a person or people.)

If you can say yes to all those, then you can ask:

Are you really nailing your online fundraising techniques?”

In other words, says Jeff, your “offer” is more important than your “technique.”

My brilliant friend Nancy Schwartz at Getting Attention provided a great summary back in September of what she saw as the lessons in how to do good email marketing, based on what she saw from the campaigns, and more recently criticized the Obama campaign for not listening to what their supporters really wanted. Nancy is also looking forward to seeing what Barack Obama does with his massive online network, regardless of how things turn out tonight.

Advertising Age published “What Marketers Can Learn for the Obama Campaign.” The three take-home lessons are Simplicity, Consistency, and Relevance.

Ragan Communications has published “What the 2008 Campaign Taught Communicators,” with 15 lessons including Social Media Is Here to Stay, The Person Who Tries Something New Wins, and Write for the Sound Bite.

If you really want to be the first to know how all the election lessons shake out, follow Colin Delany’s blog at e-politics. He has even more posts for you to mull over on his Election Day summary. See the Essential Background section in particular.



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Who’s Your Target Audience? Please Not the General Public!

Who is Your Nonprofit’s Target Audience?

Figure it out during Thursday’s webinar:

Forget the General Public! How to Define and Reach Your Target Audience

Photo by
practicalowl on Flickr

We chant it together in my in-person nonprofit marketing trainings: “There is no such thing as the general public. There is no such thing as the general public.”

If you are spending time and money trying to reach the general public with your nonprofit’s message, you are wasting it. All of it. OK, maybe just 95% of it. But don’t you want to do better than 5% success?

I’ll show you how to define, research, and yes, target, the people who matter most to your organization’s success during this week’s webinar:

Forget the General Public! How to Define and Reach Your Target Audience

Thursday, October 23, 2008
1:00-2:00 pm Eastern (10:00-11:00 am Pacific)

$35 per connection (everyone squeezing around the speakerphone and computer monitor is fine with me)

I’ll walk you through several examples and give you plenty of tips and resources during the webinar, but if you can’t make it, here is a quick-and-dirty approach that’s far better than going for the “general public.”

Think about the change you are trying to bring about through your work. Then visualize someone taking an action that helps you bring about that change. What does that person in your mind’s eye look like? Where are they? Who are they with?

Now try to think about demographic characteristics that could help define who this person is, such as gender, age, ethnicity, income level, education, employment, hobbies, family status, religion, affiliations, and geographic location. Where would this person get information? How would she spend her free time? How would he spend his disposable income?

Now think about some of the values that would be important to this person. Values can include everything from time, money, sleep and convenience to adventure, power, status, fun, and more. Add those values to your demographic description.

Next, you need to match your message (what you are trying to communicate and the action you want someone to take) to those values. The way you describe volunteer opportunities to a 17-year-old girl will be quite different from how you describe them to a 65-year-old man. They are different demographically and they value different things. Your messages should be customized accordingly.

Learn more about how to make this work for your nonprofit during Thursday’s webinar. Register now to reserve your spot!



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Follow-Up: Do Movie Boycotts Work as Nonprofit Advocacy?

Posted by Kivi Leroux Miller on Aug 26, 2008 in Advocacy, Nonprofit Communications, Nonprofit Marketing Strategy
Rebecca Jamison

Guest Blogger
Rebecca Jamison

Last week I wrote a post criticizing the Special Olympics’ decision to use a movie boycott to launch a campaign against the use of the word “retard.” The post was picked up by the Chronicle of Philanthropy, where it received quite a few comments on all sides of the debate (some obviously from Special Olympics insiders, though they did not identify themselves that way). I asked Rebecca Jamison, a big movie buff, a big sister to a Special Olympics athelete, and one of my best friends, for her take on the issue. Here’s what she has to say about the use of movie boycotts as nonprofit advocacy and about this specific boycott of Tropic Thunder by the Special Olympics.

~Kivi

When I first heard there was a boycott called by the Special Olympics against Tropic Thunder, my first thoughts went back to two previous film boycotts – the late 1980s boycott by religious conservatives of The Last Temptation of Christ and the 1990s boycott by gay activists of Basic Instinct.

Now I guess the boycotts achieved something in that I remember them, but not in glowing or effective terms. The Last Temptation boycott seemed very ill advised to me at the time and I was a junior in a Kansas Church of the Brethren founded college! This was a Martin Scorsese film adaptation of a novel by Nikos Kazantzakis, the same guy who wrote the beloved Zorba the Greek. I read the book and found it moving and helpful in interpreting the life of Jesus and appreciating all the more what he may have faced, experienced as a mortal man asked to fulfill an incredible destiny. The Devil, as described in the Matthew, Mark and Luke, did tempt Jesus. Why a dramatization of another temptation was wrong or should be banned, I never understood.

It reminds me of the sentiments that led to the fatwa against Salman Rushdie. For in his Booker Prize winning novel, Satanic Verses, Rushdie envisioned the Prophet Mohamed also dealing with the Devil’s temptations. Many Americans thought that the reaction of Iranian followers of Islam was absurd. Interestingly the fatwa and the Last Temptation boycott were both in 1988-89.

And Basic Instinct, what is there to say about that boycott? Do folks now even remember there was a controversy? Leftist liberals in San Francisco took exception to gay characters being represented as serial killers. They’d had enough of it, with earlier films such as Cruising with Al Pacino, The Eyes of Laura Mars with Faye Dunaway, and The Fan with Lauren Bacall to name a few. Gay=killer in too many films and the 1990s boycott was against this stereotype.

However, the Basic Instinct boycott didn’t work; it did not curtail the movie’s box office or derail the career of its two stars, Sharon Stone and Michael Douglas. Ironically, Sharon Stone is now a huge gay icon. If anything I think it increased interest in “alternative” lifestyles. I am probably one of five people who remember there was a boycott.

So Kivi asked me to contribute to this debate on Tropic Thunder because I have a brother who is mentally and physically challenged, and has several Special Olympic gold and silver medals adorning his bedroom wall. Terry has a rare disorder that is yet to be defined as familial or non-familial dysautonomia. The genetic test is at the lab as I type.

Has he ever been called the “R” word? Not in my presence. How would I feel were he were called that? Livid of course. But my thoughts would then steer to the uneducated, unenlightened status of the person wielding the insult, not to the disadvantaged person who received it, be it my brother or someone else. I don’t like the “R” word, but I personally do not think it historically or socially is equal to the “N” word.

And then there is Tropic Thunder. I watched this film in a New York City Upper East Side movie theatre, a bastion of intellectual liberalism if there is one, except perhaps LA from where most of the characters in the film hail. The NYC audience laughed at the “R” word’s usage between Robert Downey, Jr. and Ben Stiller as they discussed why Stiller didn’t win an Oscar, let alone got a nomination–Because he went “full r-tard” whereas other winners only had versions of the disability.

The audience around me laughed — I didn’t but I was watching, critiquing for this write up. Otherwise, I might’ve laughed. Why? Tropic Thunder is a satire, which all too often Americans just do not get. It seems too French or something. Satire is, and I borrow this definition from the Random House Unabridged Dictionary: the use of irony, sarcasm, ridicule, or the like, in exposing, denouncing, or deriding vice, folly, etc. [emphasis added].

The characters use of the word in Tropic Thunder demonstrated how utterly stupid, shallow and callous they were, not only in using it but in the approval of others from their community, e.g. Hollywood or the film/theatrical community in accepting its use. The use of the “R” word in Tropic Thunder was meant to point out that even in liberal Hollywood or New York, where people trip over their leftist sentiments, some words and ideas are still, wrongly, accepted, like the “R” word. The whole film is a critique of the ludicrousness of the Hollywood lifestyle and its’ values.

Now as to Kivi’s point that the boycott was perhaps ill advised. I now have to wonder, was it? I originally saw her point of view recalling the two other films mentioned earlier and was dismayed at the vitriol of the comments she received to her column questioning the efficacy of a boycott. But here we are talking about the use of the word. And that generally is the most a boycott can realistically expect to do-get us to talking.

Maybe, just maybe Ben Stiller who has been working on this project for 10 years wanted us to do that all along-see Hollywood for how insufferably frivolous it is. And to stop idolizing the idiotic people who work there. Or is that giving him too much credit? Let’s just be thankful its out in the open and we can now proclaim the use of the word Retard is obnoxious for everyone be it LA or New York or Kansas.

So denounce the word– not a satiric movie or Kivi for raising a question. Because if you have done the latter too, I’m afraid you’ve missed Ben Stiller and Kivi Miller’s points entirely.

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Hearts (Not Heads) and Identity Motivate Voters — and Donors

Posted by Kivi Leroux Miller on Feb 8, 2008 in Advocacy, Messages and Tag Lines, Nonprofit Communications, Nonprofit Marketing Strategy

iStock_000002950205XSmall.jpgI read an interesting political article in Newsweek yesterday called “When It’s Head versus Heart, the Heart Wins” that has tons of parallels for nonprofit marketing.

All of the campaign gurus agree — people are drawn to candidates who “assuage fear, inspire hope, instill pride or bring some other emotional dividend.” It’s more important what people feel than what they think, thus the facts don’t really matter all that much. This explains why so many people seem to vote against their own economic self-interest.

According to the article, anxiety does push people to seek out new information about candidates. Unease moves people to find ways to feel more comfortable. If someone is anxious about terrorism, they’ll pay attention to which candidate has the best plan to make them feel safer. But enthusiasm has the opposite effect – it closes voters’ minds to new information. Their hearts have been won over, so there’s no need for the brain to process more data. Candidates just have to keep ‘em feeling good.

Katya Andresen also blogged on emotions that motivate this week when she recounted a recent post by Seth Godin. Seth contends that people act based mostly on three emotions: fear, hope, and love. Katya cautions nonprofits about overdoing the fear angle and instead advocates the hope and love angles.

Based on the Newsweek article, I’d add pride to hope and love. Can your make potential donors feel genuine pride in themselves by giving to your organization? What is it about helping your nonprofit specifically that could make someone swell and gush? If you can work it out in a way that feels genuine, you can probably chuck a lot of your fact-based marketing materials.

Personal identity is also huge in politics and in nonprofit marketing.

The article also talks about how it’s important that a voter identify with a candidate at the gut level. It made me crazy when I heard people say they were voting for George Bush because he was the kind of guy you could have a beer with, but this is exactly why. The article mentions the identity conflict for black women voters this year — do they identify themselves first as a woman (and thus vote for Hillary) or first as an African-American (and vote for Barack)? And Hillary’s choked-up moment? Women her age completely identified with what she was saying and feeling and could see themselves reacting the same way under that intense pressure. They came back around in big numbers for Hillary in New Hampshire, even though a lot of them had been in line for Obama Hope Train tickets before she almost cried.

Newsweek also mentions a study I found really interesting. Personal identity is so important to action that Asian girls who were asked to identify their gender on a math test didn’t do as well (because girls can’t do math, right?). But when they were asked to identify their ethnicity, they did much better (because Asians are good at math).

Can you tap into the personal identity of a segment of your supporters and make a firm link to your organization? Describe what it is like to be in their shoes and then see if you can find a natural connection to your organization. “I am a (describe the person’s demographics) and therefore supporting (fill in your organization) feels entirely natural to me because (explain how it reinforces the person’s identity).”

Remember that series of posts I did (here all on one page) on the University of California’s direct mail makeover? This connection to personal identity is exactly why, after getting that mailer, I gave to Cal for the first time since I graduated. The internal dialogue went like this: “I am a (creative, independent firebrand) and therefore supporting (Cal) feels entirely natural to me because (Cal nurtures and graduates innovative, free-thinking people). The fact that I’m an alumnae puts me in the target audience, but that alone was not enough to inspire me to give, because I don’t really consider going to Cal part of my core personal identity. This exercise isn’t easy and you’ll need to play around with it, but it’s worth giving it some serious thought.

And what about those people who are already enthusiastic supporters? That’s much easier. Just keep feeding their hearts, and don’t worry so much about their heads.



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Use PowerPoint Much? Some Tips from Two Must-Read Books

Posted by Kivi Leroux Miller on Feb 4, 2008 in Advocacy, Graphic Design, Nonprofit Communications, Professional Development, nptech

bbp.jpgI’ve been using PowerPoint for years to teach workshops and while I usually get great reviews from participants, I’ve always felt like something wasn’t quite right about the way I used the slides. When I decided to launch the weekly webinar series on nonprofit marketing this year, I knew I’d be using PowerPoint much more often, and since participants wouldn’t see me, the slides had to work really well. It was time to address that nagging feeling.

I purchased two books: “Beyond Bullet Points: Using Microsoft Office PowerPoint 2007 to Create Presentations that Inform, Motivate, and Inspire” by Cliff Atkinson and “Presentation Zen: Simple Ideas on Presentation Design and Delivery” by Garr Reynolds. I highly recommend both. Here are a few key points and my take on the strengths of each book, if you can’t fathom reading both.

While the tone of the books is very different, the authors are totally in sync on several points.presentationzen.jpg

1) Remove all those bullet points from your slides.

2) Instead, fill your slides with a photo or graphic, with very minimal text (one short sentence).

3) Use storyboarding techniques to map out your presentation.

4) Treat your slides like the visual channel and your voice like the audio channel, creating one seamless presentation that feeds your participants’ minds in a more natural way. It’s apparently impossible for our brains to read text on slides while also listening to words and to process both fully. (This makes perfect sense if you think about how annoyed you get when you try to talk to someone who is reading and they refuse to stop. You know they aren’t really listening to you – because they can’t.)

5) Therefore, stop treating your slides like your presentation notes (my sin) or like handouts. The slides, your speaking notes, and handouts are three distinct items all with their own needs.

6) Both love istockphoto.com. I already purchase credits there by the hundreds, so at least I’m getting that part right.

7) Chuck the provided templates and don’t put your logo on every slide.

On to the differences in the books . . .

Beyond Bullet Points (BBP) is three times the size of Presentation Zen (Zen). It took me about two weeks to get through it, reading in bits and pieces. I read Zen in one day (yesterday, Superbowl Sunday) despite dozens of household interruptions. BBP is published by Microsoft Press and it looks and feels like a manual, including black-and-white graphics. Zen is a much more beautiful book, with full color slides, very clean design, nicer paper, etc.

BBP is better if you really have no clue how to structure a talk. The heart of the book is showing you how to use a three-act structure to create your presentation and how this structure matches up with how people learn and retain information. Even though I think the structure of most of my courses is fundamentally solid, I did pick up some great tips about how people take in information and will be making some adjustments accordingly.

For example, it’s better to have three times as many slides and keep only one point per slide than to crowd fewer slides with multiple bullet points. Some of my five-hour workshop presentations have about 60 slides and I now see how I could easily triple that, following the “one slide per minute” rule of thumb. (I do lots of exercises, so during a five-hour workshop, I’m probably only speaking two-three hours.) BBP also contains lots and lots of PowerPoint how-tos, much of which I skipped over since I’m fairly comfortable with the software. I did learn a few new tricks though, so do skim those sections.

Zen is better if you are seeking advice on what your slides should actually look like. Where BBP tells you what to do with your slides, Zen really shows you. The three chapters on design really make the book. Zen doesn’t explain how to outline your presentation in anywhere close to the level of detail of BBP. Instead, it talks much more conceptually about what makes a good presentation and leaves it up to you to decide whether a three-act structure or some other format works best for your material.

I’m glad I read them in the order that I did. BBP is more of a how-to manual and primer on how people take in data and process it. It shows you how to take your zillion bullet points and tame them into a presentation that people may actually remember.

Zen speaks at a much higher level about incorporating “six aptitudes for the conceptual age” into your presentations. These are design, story, symphony, empathy, play, and meaning. As the author says, Presentation Zen is an approach, not a method (like BBP). I really enjoyed Zen, but I think much of that has to do with just finishing BBP. I think if I would have read Zen first, I might have been left yearning for more methodology. But with the BBP foundation, Zen really helped me see how to bring my own creativity and personality into a well-structured presentation. And like I said earlier, the slide design chapters alone are worth the price of the book.

Whether you give presentations with PowerPoint to hundreds or thousands of people at conferences or to small groups of supporters or board members, you need to read these books. They will change the way you prepare for every talk you give and your audiences will be eternally grateful.



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0

How to Get Reporters Interested in You: Cut the Bull

ClaireMeyerhoff.jpg
Claire Meyerhoff

Last month, Claire Meyerhoff called to interview me about nonprofit storytelling for some articles she is working on, and we ended up having an hour-and-a-half chat about how hard it is for so many nonprofits to get press coverage, even though they have such great stories to tell.

We shared all kinds of theories about why this is true, and one of Claire’s points was really on target: Nonprofits need to cut the bull! Blathering on about your wonky mission statement, the infinitely deep root causes of a problem, and the complicated system-wide solutions required just doesn’t work for print reporters who need to think in terms of hundreds of words, not thousands, and TV journalists who can give you only 30 seconds of airtime.

I was so impressed with Claire’s down-to-earth perspective that I asked if she’d be interested in doing a teleseminar with me. Then she told me a bit more about her history and I couldn’t wait to host this event.

If you can spare $20 for some great media training, here’s where you should spend it:

Getting Reporters to Cover Your Nonprofit: How to Tell Your Story So They’ll Tell It Too!

It’s next week’s Nonprofit Marketing Guide teleseminar (in other words, it’s a toll-free conference call) on Wednesday, February 6, 2008 at 2:00 p.m. Eastern (11:00 a.m. Pacific). Gather ’round the speaker phone — as long as you are all from the same organization, $20 buys training for your whole staff.

Here’s what you should know about Claire, and why I was so eager to introduce her to all of you. Claire is a communications professional who has spent twenty-something years spreading the word with no muss and no fuss. As a news writer in CNN’s Washington bureau, she took complex stories and honed them into :30 worth of copy fit for Judy Woodruff and Wolf Blitzer. She also helped the National Safe Kids Campaign make the CBS Evening News — and I’ll have her share the story about why that wouldn’t have happened if she had done what the “higher ups” wanted her to do.

She has also reported on Hurricane Katrina’s aftermath on XM Radio’s “Red Cross Radio” channel, and she wrote and narrated an award-wining video for Ronald McDonald House of Durham, NC. Simply put, Claire gets nonprofits and on Wednesday, she’ll help you get the media.

I’m calling this a “Hot Seat” interview, which means I’ll spend the first 15-20 minutes of the hour-long call peppering Claire with some good, tough questions. Then it’s your turn. You can submit questions in advance and during the teleseminar via email to ask AT hotseatquestions.com or send them in via AIM to hotseatquestions.

Get the details and register for the teleseminar now.



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