Nonprofit Communications

By Guest Blogger Claire “Voyant” Meyerhoff

On Monday, I gave you my new acronym for getting press coverage — the Triple Ps: Precise Perfect Placement. I explained how I was going to put it to the test this week for a Mother’s Day event.

So here’s my casual Friday update. Like I said, I did a very precise pitch to get my pro-bono nonprofit client some publicity. I made a couple of phone calls and sent an email.

First, the event:

My hairstylist Janice and I are going to the Ronald McDonald House of Durham on Mother’s Day. Janice is going to cut hair for the moms who have more on their minds than their hair. They’re far from home, caring for a seriously ill child.

Janice and I did this last year and it was a big hit. It all started when we learned (while she was doing my hair) that we both dislike Mother’s Day because our moms are gone (as in deceased).

My goal this year is to get some QUALITY coverage for the Ronald McDonald House of Durham. I called the Raleigh News and Observer and followed up with an email. Granted, I spoke to the Executive Editor, who is an old acquaintance, and he offered to pass along the info the weekend editor. Still, a good story is a good story. I’m hoping they send a photographer to take some nice photos of the Moms — and that these photos will be in their print edition and on their website.

I made one other phone call — this one to N&O columnist Ruth Sheehan. Now, while the House is in Durham, we hope to expand our donor base in Raleigh, since there is no Ronald McDonald House there. So the N&O is a natural choice. I read Ruth’s column all the time and thought she might like this story.

The key words here are: I THOUGHT SHE MIGHT LIKE THE STORY.

Not — I want her to do the story, or she SHOULD do the story, just . . . hey, she might like this . . . it might be right up her alley. I’m familiar with THE TYPE OF STORY Ruth covers and realize she is always on the lookout for good stories. I know my story is a good story, because when I tell people about Janice cutting hair for the Mom’s, people say, “wow, that’s really great!”

A few days later, Ruth called. We set up a time to meet for coffee. We had a lovely chat and I gave her Janice’s phone number.

A few days later, this is what turned up in the Raleigh News and Observer.

I think the Triple P’s are working, don’t you?

Earlier today I emailed my Nonprofit Marketing Tips newsletter out to subscribers. It’s a free e-newsletter that I send 2-3 times per month, usually with at least two full-length articles and several shorter blurbs. While there is some overlap in topics, the articles in the e-newsletter usually do not appear on the blog and vice-versa.

You may be thinking, “Kivi, I already read your blog and now I should subscribe to your e-newsletter too?” That’s up to you, of course. But if you want to get *all* of the free advice I have to offer, you should.

The issue that went out earlier today includes an article on how to reach out to 20-somethings. Yes, I posted a similar article last week with tips from Sam Davidson (who’s speaking on tomorrow’s webinar), but the e-news article is a brand new one, full of tips from Sarah Sladek of Limelight Generations.

I also wrote an article on how to apply three trends in nonprofit marketing to your donor newsletter, and that article has not appeared on the blog and won’t, at least in its current form.

As with a subscription to this blog, you can unsubscribe from the e-newsletter or change your email address at anytime, easily and automatically. Why not try it, and if it’s too much, simply unsubscribe? You’ll find the sign-up form in the left sidebar of the Nonprofit Marketing Guide homepage.

By Guest Blogger Claire “Voyant” Meyerhoff

Fanfare please.

“Ladies and Gentleman, Claire Meyerhoff and Nonprofit Marketing Guide present a new acronym . . .”

PPP

The Three P’s of Pitching will help your nonprofit get better coverage! It will solve all your public relations problems! It will build strong bones twelve different ways! Nine out of ten doctors recommend it!

Or maybe the Three P’s will simply give you a new way of looking at taming that beast called “Media Coverage.” I will now reveal the words behind our acronym . . .

3P’s of Pitching

• Precise
• Perfect
• Placement

If you’re the lucky gal or guy in charge of “getting coverage” for your organization, maybe this is your strategy: You write a press release, send it to every news outlet in town, then make follow up calls. Then you’re disappointed when you don’t get coverage. And it really is a good story.

Some media consultant types do the “blanket pitch.” They contact every single reporter they know, or don’t know, and pitch the same story to everyone. They blanket the city with press releases, jamming the e-mail boxes of every assignment editor, reporter, associate producer, desk assistant and newsroom secretary in the market. Even the guy who services the vending machine at Action News 15 gets the e-mail, “Nonprofit Announces Boring Survey.”

Not me. I do a very targeted pitch. Precise Perfect Placement.

Since Kivi likes exciting experiments, I’m going to bring one to her Laboratory . . .

I’m in charge of a certain nonprofit’s small event on Mother’s Day, May 11, 2008. My entire media strategy includes two phone calls, one e-mail and then some follow-up phone calls.

Next Monday, May 12th, I’ll let you know how it went.

Hopefully, I’ll have good news (and my client will have made news).

————————————————

Want more of Claire’s advice? You can listen to her teleseminar with Kivi earlier this year called “Getting Reporters to Cover Your Nonprofit” for free! Get the mp3 link now.

Volunteering is a significant part of the identity of Generation Y - people in their 20s - because they grew up doing it. Service learning has been fully integrated into many high schools and college-bound teens know that admissions officers love community service.

Volunteering is so well ingrained in the Gen Y culture that a recent Deloitte Volunteer IMPACT survey found that more than half of workers in their 20s prefer employment at companies that provide volunteer opportunities and 70% believe that companies should use volunteering as a professional development tool.

If you are interested in recruiting people in this age group as volunteers for your nonprofit, keep in mind a few tips from Sam Davidson of CoolPeopleCare. Sam will be the guest speaker during the May 7 Nonprofit Marketing Guide webinar on “How to Connect with Generation Y.”

Don’t ask for long-term commitments. For most of Gen Y, life is usually about trying lots of things and then committing to those things that really knock your socks off. “If I want to learn more about your organization and how I can help, and the only option for me is to commit to 8 hours next weekend or an hour a week for the next 12 weeks, I may just skip it,” says Sam. Instead, offer quick but meaningful opportunities to lend a hand.

Let friends volunteer together. Gen Y is a very social set that prefers to shop, eat, date, and hang out in groups of friends. Volunteering is no different. “We’re not afraid to tackle a big project, as long as we can do it together,” say Sam, who notes that his is the first generation to grow up in schools that required working collectively in groups in nearly every subject. (We would have HATED that, wouldn’t we have, my independent Gen X brothers and sisters?)

Spread the word through friends. When reaching out to 20-something volunteers, forget direct mail, and for email to work, it has to be really good. “Tell me quickly why it’s important, because I’ll be scanning/listening to/reading your pitch while I do six other things, so it needs to stick out,” advises Sam. Instead, Sam says to play your local equivalent of the Six Degrees of Kevin Bacon game: If you want to reach a group of 20-somethings, talk to their friends and friends of friends and have them spread the word.

“If you’re soliciting me directly, let me know the connection to the opportunity, whether it’s because my friend volunteers there or the issue affects me in some way,” says Sam. ” Or, better yet, if you’ve created a low-commitment, team-friendly experience, I’ll hear about it naturally from one of my friends anyway, so by offering something I’ll actually think about coming to, it should market itself.”

Learn more about marketing your nonprofit to people in their 20s during next week’s webinar, How to Connect with Generation Y on May 7, at 2:00 p.m. Eastern, 11:00 a.m. Pacific. Registration is $35 per connection. Get the details.

Lots of studies of interest to nonprofit marketers have been published lately . . .

Sea Change Strategies and Convio have released a new report on the “wired wealthy” — people who are giving big online. Get the full report here or read a nice summary on Katya’s blog. Only 40% of these donors thought charity websites were inspiring or made them feel connected to the cause they care about.

M+R Strategic Services and NTEN released an updated eNonprofit Benchmarks Study for 2008. Get the full report here or read the press release for a quick summary. The total amount raised online increased by 19 percent from 2006 to 2007, but email open and click-through rates are falling.

Donors’ money isn’t going where they think it is, according to a survey by Stanford Social Innovation Review and Google.org.

MobileActive.org has released a report with 11 case studies on how nonprofits are using cell phones for a variety of outreach and advocacy programs. Full report here and summary here. The global survey found that 86% of non-governmental organization (NGO) employees use mobile technology in their work.

Half of donors think nonprofits should be using social media (e.g. blogs) to keep them up-to-date. In particular, they want to read news and announcements, success stories, and volunteer opportunities. This comes from a Donor Pulse/Harris Interactive poll — get details from Virilion.

Universal McCann has published a study on the growth of social media worldwide. TrendsSpotting has a nice summary. (Thanks to SocialBttrfly on Twitter for the tip.)

I’m reading “Message Matters: Succeeding at the Crossroads of Mission and Market” by Rebecca K. Leet. I’m about halfway through it, and here are some of the tips that I found most interesting.

When creating a message that works, you need to start with the action that you want others to take. Unfortunately, lots of nonprofits take the easy (lazy) way out and say that they want people to “be informed” or “be aware” of their issues. But that’s not really a good goal for your communications. What is it that you want people TO DO after they are aware and informed?

In the book, Rebecca says that Mothers Against Drunk Driving could have had educating people about the dangers of drunk driving as a goal, but that would not have been nearly as effective as asking people not to drink and drive and to pick a designated driver instead. Clear actions make all the difference and add an incredible amount of clarity to the process of creating your messaging.

After you create your core message, you should create a few subset messages that more directly address the specific desires of particular segments of your target audience. For example, if you have one core message about early child education, you might have one subset message for parents, one for pediatricians, and yet another for day care providers.

I know the idea of creating multiple messages has created some heartburn for nonprofits I’ve worked with before (and for me too) — Won’t it be confusing? What if one target audience sees the message intended for a different target audience? How can we figure out who gets what message?

Rebecca says not to worry, because the reality is that people only tune into messages that appeal to them personally and pretty much ignore everything else. So as long as your subset messages don’t contradict each other and support the core message, it’s OK if the day care providers also get the parents’ message. In reality, a day care provider may also be a parent, and may be interested in both perspectives, reinforcing your core message.

I’ll share more tips when I finish the book. But I can say that I definitely recommend it. In fact, I’ve asked Rebecca to speak during an upcoming Nonprofit Marketing Guide.com webinar called “How to Create Nonprofit Messages That Motivate” on June 19. She’s agreed to boil down the best of the book into a one-hour webinar with plenty of time for your specific questions (although you should still buy the book too!) Learn more now.

Sometime very soon, I am going to launch an experiment where I donate to 20-30 nonprofits that I currently have no contact with and then see what kind of communications I get back from them over time. I’d like your help in shaping this project.

I’m especially interested in the frequency and content of the communication. How personalized will it be? Will they attempt to learn more about me? Will they encourage me to do more? What will they highlight in their communications to me? What format will the communications take?

I’m still thinking about the right mix of nonprofits and donation levels and methods and would love to hear your thoughts. I’m not looking for a statistically accurate methodology, just a really interesting one.

– Who should I give to and what should the mix look like? I’d like the list to include some nonprofits that I currently know nothing about (although I won’t give to any group whose mission I completely oppose — let’s save that for another experiment). Should I go for a random mix of sizes, age, and missions? Or should I give to some similar organizations to see how they compare?

– I’ll spend $500 upfront on donations, with more to come later in the year, depending how this all turns out. Should I give $20 to 25 groups? Or should I go with $10 to 20 and $100 to 3 groups? Or some other combination?

– I’d like to give in a variety of ways, e.g. snail mail, online, through Facebook Causes, etc. What other methods should I include? Should I give to the same nonprofit in a couple of different ways to see if I’m treated differently?

I’d love to hear your thoughts on all of this over the next week. Naturally, I’ll let you know what happens over the next several months as the results come in.

I just got a sneak peek at the slides that Jeff Brooks of Donor Power Blog will be sharing during this Thursday’s (5/1/08, 3:00 ET) webinar: What Do Baby Boomer Donors Want from Your Nonprofit?

Jeff says the good news is that Baby Boomers are the wealthiest and largest generation in U.S. history. The bad news is they are much more demanding than their parents’ generation. So what do they want from you? Control over their relationship with your nonprofit, for one thing.

And what does that really mean and what do you do about it? What impact does it have on the way you communicate with your donors? You’ll have to get those answers straight from Jeff. Register for the webinar ($35 for whoever can fit around the monitor and speaker phone) and you can ask all the questions you want about Baby Boomers and your nonprofit. Jeff will answer as many as he can during the hour.